Cost categories
Description
Cost types are part of cost accounting alongside cost centres and cost units. Cost elements can be assigned to a higher-level account in financial accounting (P&L account) and then serve to make accounting evaluations clearer and not to inflate the accounts unnecessarily. Such cost elements belong in the structure of the profit and loss account.
In addition, allocation cost types can also be defined, which are only posted via cost and activity postings and are thus neutral to financial accounting.
Cost elements are only posted if the corresponding setting has been made in the client under cost accounting/cost element accounting.
Functionality
- Input window
- Conditional cost centre assignment
- Check structure
- Option window
- List window
- Selection window
- Wizzard Cost Elements Settings
Input window
This window is used to maintain cost elements. You can select a cost element by entering the desired number in the Number field and confirming with RETURN. If you want to call up the list window, you can select the menu item "Search".
Click on 'New' in the cost element frame to create new cost elements or double-click on already listed cost elements.
Finally confirm with 'OK' and click on 'New' to create new cost types, otherwise close.
Menu item | Description |
---|---|
Edit | - |
Create new cost element | Create new cost element |
Save cost element | The changes in the opened cost type are saved. |
: Delete cost element | The opened cost type is deleted without prompting. |
: Account balances | Call up balance window |
: Notes | Here notes can be created and viewed for the opened cost type. |
: Validity | Set validity. Please note that the validity of an account is checked during posting with regard to the (start of the) period(s) posted to. |
Close | Close window |
Search | Call up list window |
Icon | Description |
---|---|
Create new cost type | |
Save cost type | |
Delete cost element | |
Call up balance window | |
Create/edit notes | |
Set validity |
Field | Description | ||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Master data | |||||||||||||||
: Number | Cost element number | ||||||||||||||
: designation | Cost element designation | ||||||||||||||
: description | Description of the cost element | ||||||||||||||
Cost type | Indication whether the cost element is a purely fixed or a purely variable cost. This field can also remain empty for mixed cost elements. | ||||||||||||||
: Financial accounting | the following information controls the transfer of a cost posting to financial accounting | ||||||||||||||
: : allocation cost element | The cost element is a pure allocation cost element and is not posted to in financial accounting. Postings can only be made via cost and activity postings. | ||||||||||||||
: : P&L account | If the cost element is posted within financial accounting, the values are automatically transferred to the P&L account specified here as well.Example of allocation (here DATEV account frame SKR04): 6000 Wages and salaries (P&L account must be created) 5000 Expenditure on raw materials and supplies (P&L account must be created) | ||||||||||||||
: Cost unit | the following information controls the recording of a cost posting in the accounting system | ||||||||||||||
: : Permitted | This cost element can also be used to make parallel postings to a cost object | ||||||||||||||
: : Compulsion | A cost object must always be posted to in parallel with this cost element | ||||||||||||||
: : if no cost centre | A cost object must always be posted to in parallel with this cost element if no cost centre is otherwise specified | ||||||||||||||
: Cost centre | the following information controls the recording of a cost posting in the accounting system | ||||||||||||||
: : Public | Indication of whether this cost element is publicly visible in the cost centre evaluation per organisation chart | ||||||||||||||
: : Permitted | This cost element can also be used to make parallel postings to a cost centre | ||||||||||||||
: : Compulsion | A cost centre must always be posted to in parallel with this cost element | ||||||||||||||
: : if no cost unit | A cost centre must always be posted to in parallel with this cost element if no other cost object is specified | ||||||||||||||
: : Fixed cost centre : : Conditional cost centre | If the specification of a cost centre is permitted, a cost centre can be specified here. This can be the assignment of a single, fixed cost centre, or the assignment is defined by means of rules. In the latter case, the text of the button changes to "Bedg. Cost centre" for "Conditional cost centre assignment". Depending on which text is shown in the button, the context menu is different
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Characteristics | |||||||||||||||
: List | List of attributes | ||||||||||||||
Chart of accounts | |||||||||||||||
: list | List of charts of accounts |
Button | Description |
---|---|
Features | |
Create | A local attribute is created: Preset, Calculated, Conditional. |
Insert | A global attribute is selected and inserted |
Remove | The attribute selected in the list is removed |
Chart of accounts | |
Insert | The selection window for classification terms is opened |
Remove | The entry selected in the list is removed |
Action | |
Back | The window closes without saving any changes. If you want to save the changes, you must press the "Save" button. |
Delete | The displayed cost element is deleted. |
New | The input window is cleared. |
Save | Changes to the cost type are saved. If no changes have been made, the button is locked. |
Conditional cost centre assignment
Use this window to maintain the rules and cost centers for the conditional assignment of cost centers. Right-clicking opens the context menu below to insert or remove cost centres.
Double-click on an entry to maintain the condition. The cost centre that applies first in the table is then always used for a booking. If none of the entered assignments apply, no cost centre is taken over into the entry.
A condition can, for example, read as follows: var(cyberEnterprise).uniqueID="001", in order to achieve a separation by client.
Selection | Description |
---|---|
Insert cost centre | Selection of the structure to be checked |
Remove cost centre | Listing of the accounts which are not included in the selected structure. |
Check structure
Serves to check structures/order terms for completeness.
Field | Description |
---|---|
Structure | Selection of the structure to be checked |
List | Listing of the accounts which are not included in the selected structure. |
List window
Used to list the cost types.
Menu item | Description |
---|---|
Edit | - |
: Search | - |
: : Perform multiple search | Perform multiple search: All fields marked in blue are included in this search. With the multiple search it is possible to search for several criteria at the same time. |
: : Reset list | Reset cost element list |
: Create new cost element | Create new cost element |
: Edit cost element | The selected cost type is opened in the input window. |
: Delete cost element | One or more selected cost types are deleted without prompting. |
: FiBu account | The balance window is called up for the selected cost element. |
: cost element | - |
: : Set cost element settings | Select several cost elements and choose this menu item to edit the settings of the selected cost elements in one. |
: : Check chart of accounts | Check budget in new window |
: Notes | The editing window for notes is opened for the cost element selected in the list |
: Validity | Opens the validity window of the selected cost type. Here the object can be set to invalid or provided with an exchange object. |
Copy to clipboard | Copy list with cost types to the clipboard |
Close | Close window |
Options | Call up the option window |
Symbol | Description |
---|---|
Perform multiple search: All fields marked in blue are included in this search. With the multiple search it is possible to search for several criteria at the same time. | |
Reset cost element list | |
Create new cost element | |
Edit cost element | |
Delete cost element | |
Output the cost balances of the cost element per fiscal year and subordinate periods. | |
Create/edit notes for the cost element selected in the list. | |
Set Validity. Please note that when posting, the validity of a cost element is checked in relation to (the start of) the period posted to. | |
Copy to clipboard |
Field | Description |
---|---|
FiBu | Number of the profit and loss account assigned in the financial accounting |
Number | Number of the cost element account |
Designation | Designation of the cost element account |
Description | Description of the cost element account |
Button | Description |
---|---|
Filter | |
Search | Perform multiple searches: All fields marked in blue are included in this search. With the multiple search it is possible to search for several criteria at the same time. |
List | |
Advanced search | Call up advanced search |
Action | |
Back | The window is closed. |
Delete | The selected cost type is deleted. |
New | An empty input window opens. |
Edit | The current cost type is displayed in the input window. |
Selection window
This window is used to select a cost type.
Menu item | Description |
---|---|
Edit | - |
: Search | - |
: : Perform multiple search | Perform multiple search: All fields marked in blue are included in this search. With the multiple search it is possible to search for several criteria at the same time. |
: : Reset list | Reset cost element list |
: Close | Close window |
Options | Call up options window |
Icon | Description |
---|---|
Perform multiple searches: All fields marked in blue are included in this search. With the multiple search it is possible to search for several criteria at the same time. | |
Reset cost element list |
Field | Description |
---|---|
FiBu | Number of the P&L account assigned in financial accounting. |
Number | Number of the cost element account |
Designation | Designation of the cost element account |
Description | Description of the cost element account |
button | Description |
---|---|
Filter | |
Search | Perform multiple searches: All fields marked in blue are included in this search. With the multiple search it is possible to search for several criteria at the same time. |
List | |
Advanced search | Call up advanced search |
Action | |
Back | The selection is cancelled. |
Select | The selected cost type is accepted. |
Options window
Menu item | Description |
---|---|
Edit | - |
: Set default settings | All settings are reset |
Field | Description |
---|---|
Validity | Options for validity |
: With exchange object | Also displays objects that replace objects in the invalid period |
: Without exchange object | Does not display objects that replace objects in the invalid time period. |
Valid cost elements | Only valid objects are displayed. |
All cost categories | All objects are displayed - valid and invalid. |
button | Description |
---|---|
Back | Close window |
Apply | The settings are saved and the window is closed. |
Wizzard Cost Elements Settings
With this wizard, settings can be set for a group of selected cost elements in one.
The checkboxes in front of the groups "Financial accounting", "Cost units" and "Cost centres" can be used to show or hide the data fields. Hidden data fields are not changed in the cost elements by the Wizard.
Field | Description | ||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
: Financial accounting | the following information controls the transfer of a cost posting to financial accounting | ||||||||||||||
: : Allocation cost type | The cost element is a pure allocation cost element and is not posted to in financial accounting. Postings can only be made via cost and activity postings. | ||||||||||||||
: : P&L account | If the cost element is posted within financial accounting, the values are automatically transferred to the P&L account specified here as well.Example of allocation (here DATEV account frame SKR04): 6000 Wages and salaries (P&L account must be created) 5000 Expenditure on raw materials and supplies (P&L account must be created) | ||||||||||||||
: Cost unit | the following information controls the recording of a cost posting in the accounting system | ||||||||||||||
: : Permitted | This cost element can also be used to make parallel postings to a cost object | ||||||||||||||
: : Compulsion | A cost object must always be posted to in parallel with this cost element | ||||||||||||||
: : if no cost centre | A cost object must always be posted to in parallel with this cost element if no cost centre is otherwise specified | ||||||||||||||
: Cost centre | the following information controls the recording of a cost posting in the accounting system | ||||||||||||||
: : public | Indication of whether this cost element is publicly visible in the cost centre evaluation per organisation chart | ||||||||||||||
: : Permitted | This cost element can also be used to make parallel postings to a cost centre | ||||||||||||||
: : Compulsion | A cost centre must always be posted to in parallel with this cost element | ||||||||||||||
: : if no cost unit | A cost centre must always be posted to in parallel with this cost element if no other cost object is specified | ||||||||||||||
: : Fixed cost centre : : Bedg. Cost centre | If the specification of a cost centre is permitted, a cost centre can be specified here. This can be the allocation of a single, fixed cost centre, or the allocation can be defined by means of rules. In the latter case, the text of the button changes to "Bedg. Cost centre" for "Conditional cost centre allocation". Depending on which text is shown in the button, the context menu is different
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Related topics
Technical Documentation
Cost elements provider module
Module name
cxCostType.mod
Classes
Security
In addition to restricting access rights via the class and its data fields, the module can be restricted in its use via some of the received messages.
Message | Parameters | Function | Security |
---|---|---|---|
COST_TYPE_CHANGED | Cost element object | Cost type was changed | |
COST_TYPE_CREATED | Cost element object | Cost element was created | |
COST_TYPE_DELETED | Cost element object | Cost element was deleted |
Message | Parameters | Function | Receiver module |
---|---|---|---|
EDIT_COST_TYPE | NULL or cost element object | Call up the input window for cost types | Cost type editing app |
Cost type editing app
Module name
costTypeEdit.app
Classes
Security
In addition to restricting access rights via the class and its data fields, the module can be restricted in its use via some of the received messages.
Message | Parameters | Function | Security |
---|---|---|---|
COST_TYPE_CHANGED | Cost element object | Cost element was changed | |
COST_TYPE_CREATED | Cost element object | Cost element was created | |
COST_TYPE_DELETED | Cost element object | Cost element was deleted | |
EDIT_COST_TYPE | NULL or cost element object | Call up input window for cost types | |
GENERAL_LEDGER_CHANGED | |||
GENERAL_LEDGER_CREATED | |||
LOAD_COST_TYPE | Import cost elements |
Message | Parameters | Function | Receiver module |
---|---|---|---|
COST_TYPE_CHANGED | Cost element object | Cost element was changed | |
COST_TYPE_CREATED | Cost element object | Cost element was created | |
COST_TYPE_DELETED | Cost element object | Cost element was deleted | |
EDIT_COST_TYPE | NULL or cost element object | Call up the input window for cost elements | Cost type editing app |
EDIT_VALIDITY_BY_DATE | |||
LIST_COST_TYPE | Call up list window for cost types | Cost type list app | |
SELECT_COSTS_BALANCES | |||
SHOW_PREVIEW | Widget | Print Preview | Print Preview |
Cost element list app
Module name
costTypeList.app
Classes
Security
In addition to restricting access rights via the class and its data fields, the module can be restricted in its use via some of the received messages.
Message | Parameter | Function | Security |
---|---|---|---|
COST_TYPE_CHANGED | Cost type object | Cost element was changed | |
COST_TYPE_CREATED | Cost type object | Cost element was created | |
COST_TYPE_DELETED | Cost type object | Cost element was deleted | |
LIST_COST_TYPE | Collection cost type objects or NULL | Call up list window for cost elements |
Message | Parameters | Function | Receive module |
---|---|---|---|
EDIT_COST_TYPE | NULL or cost type object | Call up input window for cost elements | Cost element editing app |
Cost element selection app
Module name
costTypeSelect.app
Classes
Security
In addition to restricting access rights via the class and its data fields, the module can be restricted in its use via some of the received messages.
Message | Parameters | Function | Security |
---|---|---|---|
COST_TYPE_CHANGED | Cost element object | Cost element was changed | |
COST_TYPE_CREATED | Cost element object | Cost element was created | |
COST_TYPE_DELETED | Cost element object | Cost element was deleted | |
SELECT_COST_TYPE | Collection cost element objects or NULL, recipient of the response | Call up selection window for cost elements |
Message | Parameters | Function | Receiver module |
---|---|---|---|
COST_TYPE_SELECTED | Cost element object, receiver | Cost element was selected | |
EDIT_COST_TYPE | NULL or cost element object | Call up input window for cost types | Cost type editing app |